Either you and/or your affiliates, including subsidiaries and holding companies (collectively “you” and “your”), receive services from CLI SECURE.
With effect from 25th May 2018, the terms set out below will come into force between you and CLI SECURE so that you and CLI SECURE comply with the General Data Protection Regulation.
“Data Controller”, “Data Processor”, “Data Subject”, “Personal Data” and “Processing” have the same meanings given to those terms in the Data Protection Legislation;
“Data Protection Legislation” means the DPA, the EU Data Protection Directive 95/46/EC, the Regulation of Investigatory Powers Act 2000, the Telecommunications (Lawful Business Practice) (Interception of Communications) Regulations 2000 (SI 2000/2699), the Electronic Communications Data Protection Directive 2002/58/EC, the Privacy and Electronic Communications (EC Directive) Regulations 2003 and all applicable laws and regulations relating to processing of personal data and privacy from time to time including the General Data Protection Regulation (EU) 2016/679;
“DPA” means the Data Protection Act 1998 and any successor legislation;
“Processing Details” the processing details set out in the Annex which sets out the scope, nature and purpose of Processing by CLI SECURE, the duration of the Processing, the types of Personal Data and the categories of Data Subject.
“Subprocessor” means any person (including any third party, but excluding an employee of CLI SECURE appointed by or on behalf of CLI SECURE to process Personal Data on your behalf.
“Working Day” means any day excluding Saturdays, Sundays and the usual bank holidays in England.
1. You and CLI SECURE and our respective employees shall observe the requirements of the Data Protection Legislation and shall comply with any request made or direction given to the other which is directly due to the requirements of the Data Protection Legislation.
2. You and CLI SECURE agree that for the purposes of the Data Protection Legislation you shall, in respect of all your data which is Personal Data, be the Data Controller and CLI SECURE shall be the Data Processor.
3. You confirm that any Personal Data supplied to CLI SECURE has been collected and disclosed in accordance with the Data Protection Legislation and CLI SECURE is entitled to process the Personal Data.
4. The Processing Details sets out the scope, nature and purpose of Processing by CLI SECURE, the duration of the Processing, the types of Personal Data and the categories of Data Subject. You will keep us updated as to the types of Personal Data and categories of Data Subjects that may be included in the processing of Personal Data on your behalf.
5. CLI SECURE shall take all measures required pursuant to Article 32 GDPR and also appropriate technical and organisational measures against unauthorised or unlawful processing of Personal Data and against accidental loss or destruction of, or damage to, Personal Data. CLI SECURE shall ensure that persons authorised to process the personal data have committed themselves to confidentiality or are under an appropriate statutory obligation of confidentiality.
6. CLI SECURE shall not transfer any Personal Data outside of the European Economic Area unless you have given us prior written consent. CLI SECURE shall comply with reasonable instructions notified to CLI SECURE in advance by you with respect to the processing of Personal Data.
7. CLI SECURE shall assist you, at your cost, with all Data Subject access requests under the Data Protection Legislation which may be received from the Data Subject of any Personal Data forming part of your data.
8. CLI SECURE shall notify you without undue delay of and about any actual incident of unlawful destruction or accidental loss or disclosure or access to your data that may include Personal Data.
9. CLI SECURE shall make available to you all information reasonably necessary to demonstrate compliance with its obligations laid down in Article 28 of the GDPR and allow for and contribute to audits, including inspections, conducted by you or another auditor mandated by you. Notwithstanding such rights CLI SECURE may, in its absolute discretion, use independent third party auditors to verify the adequacy of the security controls that apply to the services we provide to you and CLI SECURE’s compliance with its obligations under the provisions contained in this Addendum.
10. On your written direction, CLI SECURE shall delete or return to you, at your cost, all Personal Data on termination of the contract between us unless CLI SECURE is required by any law to store the Personal Data.
11. You and CLI SECURE each agree the following provisions so far as they relate to Subprocessors:
You authorise CLI SECURE to appoint (and permit each Subprocessor to appoint) Subprocessors in accordance with this paragraph 11.
CLI SECURE may continue to use those Subprocessors already engaged by CLI SECURE as at 25th May 2018.
CLI SECURE shall ensure its agreements with Subprocessors incorporate terms similar to the data protection provisions contained in this Addendum.
CLI SECURE shall give you as much notice as is reasonably practicable of the appointment of any new Subprocessor including details of the processing to be undertaken. If, within 5 Working Days of receipt of this notice, you notify CLI SECURE in writing of any objections (on reasonable grounds) to the proposed appointment, CLI SECURE and you shall work together in good faith to make available any commercially reasonable change in the provision of the services CLI SECURE provides to you which avoids the use of that Subprocessor.
If CLI SECURE is unable to make the required change to such services under the provisions of paragraph 11(iv) within 20 Working Days from receipt of your notice objecting to the proposed appointment of the Subprocessor, you may terminate the contract on 1 month’s notice to the extent it relates to the services which require the use of the proposed Subprocessor.
12. You acknowledge that if any claim or action is brought by a Data Subject arising from any action or omission by CLI SECURE, CLI SECURE shall not be liable to the extent such action or omission resulted directly or indirectly from your instructions.
Scope of processing
CLI SECURE processes Personal Data to enable it to provide the services under your contract with CLI SECURE and to comply with any legal obligations imposed upon it.
Nature and purpose of processing
Categories of Personal Data
Categories of Data Subjects
Duration of Processing
CLI SECURE shall process Personal Data no longer than is necessary in order to perform its obligations under the contract with you or in order to comply with any legal requirement regarding the Processing of Personal Data.
If there are any inconsistencies between the terms contained above and the contract between you and CLI SECURE the terms contained above shall take priority.
The provisions contained in this letter shall not affect any other provision contained in the contract between you and CLI SECURE and the contract shall remain in full force and effect.